Human resources information systems (HRIS) are crucial to the smooth functioning of any business, big or small. Some HRIS systems are more advanced than others, and many of them require human resources information system certifications to use them to their full capacity.
If you’re interested in learning more about the HRIS field, there are plenty of ways to do so – whether you have an existing HRIS certification or not!
This guide will show you everything you need to know about HRIS certifications and how to get one if that’s what you’re looking for in your career advancement.
Definitions and Terms
Human resource information management (HRIM) is the comprehensive process of acquiring, storing, maintaining, and using an organization’s employee-related data. A human resource information system (HRIS) is a software application that helps store and manage this data. The two most common types of HRIS are ‘cloud-based’ and ‘on premise’.
Cloud-based applications are accessed by an internet connection, while on premise systems can be accessed on company computers.
On-premise solutions tend to have more customization options than cloud-based ones, but they also require more upfront capital. Companies should carefully evaluate their needs before making any decisions as both options have pros and cons.
Why do I need an HRIS certification?
An HRIS, or Human Resources Information System, is a way to manage employee data. It can help with tracking employee roles and responsibilities, onboarding new employees, and managing payroll and benefits.
There are many different HRIS certifications available, but not all of them are necessary for every business.
Here is a list of some of the most popular HRIS certifications:
- The Certified Professional in Human Resources (CPHR) certification is one of the oldest and most widely recognized HRIS certification.
- CPHR covers skills like benefits administration, human resources management, recruiting practices, staffing strategies, training methods, compensation systems and policies, compensation legislation, etc.
- A Business Systems Analyst certification can be helpful if you want to be involved in designing or implementing an HRIS system for your company’s specific needs.
- If you’re working at a company that has an existing HRIS system, a Certified Technology Professional in Human Resources (CTPHR) certification might be beneficial.
- If you’re just getting started on your career path and have limited experience, the SHRM-CPP may provide what you need to get started on an HRMS career path as well as position yourself for higher level certifications down the line.
- Another certification worth looking into is the SPSS Specialist, which requires more experience than other certifications but helps candidates understand statistical analysis using SPSS software.
Free vs Paid Training Courses
There are many training courses available online, but deciding whether to pay for a course or not can be tricky. On the one hand, free courses may not be as comprehensive as paid courses.
On the other hand, paid courses may not be worth the investment if they don’t align with your goals. Here’s a breakdown of the pros and cons of each type of course:
Free courses: These courses provide a general overview of what you need to know about HRIS. They’re often generic and offer little guidance in terms of certifications. Free courses also come in varying levels, so some might only provide introductory information while others go into detail on advanced topics.
Paid Courses: These paid options are more likely to provide detailed explanations on the most pertinent topics related to HRIS that an individual needs in order to make educated decisions about their own professional growth.
How long does it take to complete an HRIS certification?
The length of time it takes to complete an HRIS certification varies depending on the program you choose. Some certifications can be completed in as little as a few weeks, while others may take several months.
In general, the more comprehensive the program, the longer it will take to complete. However, all programs will require some level of commitment and dedication in order to be successful.
There are also different levels of certificates available to candidates. Entry-level certifications typically involve fewer modules or credits, while high-level certifications are often designed for professionals with significant experience and knowledge.
For those who want to earn their HRIS credentials but aren’t sure where to start, there are online tutorials available that teach you everything from human resource terminology to cloud computing systems.
What happens after completing an HRIS certification?
After you’ve completed an HRIS certification, you’ll be able to work in the United States as an HR specialist. You’ll need to know about US laws and regulations surrounding human resources, as well as how to use different HR software programs.
Plus, you’ll be able to help your company create a more efficient and effective workplace. One way to get started is by learning about U.S. law pertaining to hiring employees and complying with employment-related laws, like the Equal Employment Opportunity Commission (EEOC) and Title VII of the Civil Rights Act of 1964. Once you’re confident that you have a solid understanding of these topics, explore some common industry-specific certifications, such as Society for Human Resource Management’s (SHRM) Professional in Human Resources credential.
If you’re ready to advance your career even further and learn about recruiting best practices or managing employee benefits, there are also industry-specific certifications for those topics.
Where can I find information about online training courses?
If you’re looking for information about online training courses, the best place to start is with the National Association of Colleges and Employers (NACE). NACE offers a variety of HRIS certifications, including the Certified Professional in Human Resources (CPHR) and Senior Professional in Human Resources (SPHR).
If you want to get certified in 2022, NACE is the way to go. To become certified, four core exams must be passed: Human Resource Management and Development; Employee and Labor Relations; Health, Safety, and Security; Workforce Planning, Recruitment, Selection & Social Media.
There’s also an optional certification exam on Compensation and Benefits Administration. There’s also an optional certification exam on Compensation and Benefits Administration.
Achieving this HRIS certification provides employers with knowledge about how their company should recruit, select, train, manage and compensate employees.
It can also help individuals learn more about employment law and benefits administration. Becoming certified means higher salaries too!
Are there any free online training courses?
Various free online training courses are available to help you prepare for your HRIS certification.
The number of courses and the quality of the information can vary, so it’s important to do your research before signing up for anything.
That said, here are a few reputable options:
- Gain Knowledge Base: A database of hundreds of articles on all aspects of Human Resources Management.
- HR Certification Institute: Online learning courses with affordable pricing
- University of Illinois at Urbana-Champaign: Professional Development Program in Human Resource Management
- University of Texas at Austin: Certificate in Human Resource Management Masters in Business Administration (MBA) in Human Resource Management
- PhD Degree in Business Administration (PhD) Degree in Industrial Engineering.
What software should I use for studying?
Any software that can help you organize and keep track of your study materials is fair game. However, we recommend using a note-taking app like Evernote or OneNote, so you can keep all of your information in one place.
A flashcard app like Quizlet or Anki can also be helpful for memorizing key concepts. Lastly, consider signing up for a service like Chegg Tutors or Kaplan Test Prep to get expert help when you need it. You may also want to visit the University’s Academic Success Center (ASC) website to learn more about the variety of services they offer.
There are many different certifications available through the HRO Institute and on the market today. It’s important to choose which one will best suit your needs based on what kind of certification you’re looking for, how long it takes, how much money it costs, how easy or difficult it is to pass, etc.