Project Management
In the times when remote working is picking up pace globally, the complexity of project completion seems ever ascending. Project Management can be a rather daunting task if you still rely on the age-old methods of post-it notes and weekly follow-up meetings. Efficient project management involves putting in effort in each stage of project completion :- initiation, planning, preparation, execution, and conclusion.
Using Project Management software not only makes the task easier but also makes the entire process quite efficient, organized, well-scheduled, and informed.
If you came here looking for the best project management tool, this article will walk you through the top-performing tools on the market and how to make your decision.
Our Best 10 Picks of Softwares
Ideal for creating bespoke workflows amongst teams.
The best pick for infinite users in team
Ideal project management tool for growing businesses
A competent tool developed to handle complex projects
Best for Kanban Teams
Ideal for marketing, agency, and operational teams of 5 or more users.
Management tool built specifically to handle client work
Excellent bet for adaptability and customization
Excellent for visual interface and planning
Designed with distinctive features for team collaboration
Best features to look for to choose your option
There are numerous project management tools available online today. Finding the best one for your business can be tricky and overwhelming. Here are some criteria to help you compare these tools and decide which one is the best pick for you.
Kanban board:
This is an agile project management tool, developed specifically to visualize project progress, prioritize tasks, identify bottlenecks, and maximize efficient output. These boards employ cards that act as your post-it notes, columns, and regular improvement to assist technology and service teams in committing to the appropriate amount of work and completing it!
Task management and task list:
The good old to-do list never goes out of use. It guides the working individual to take up the tasks in the order of set priority and limits any further delays. Task management involves the distribution of tasks among the team. As mundane as it may sound, having an established ground of task assignment on paper brings clarity and ease of workflow within the team. Sequential and dependent tasks can be scheduled and done more efficiently. Task management is a crucial part of project completion and a good project management tool is always a great way to do that.
Time tracker:
Time tracking in project management refers to keeping track of the time each team member consumes to complete the assigned task. It evaluates the competence of the agile team metrics and individual staff productivity. If you charge by the hour, this can be used to bill clients. Project managers and other concerned people can closely monitor the work output.
Collaboration:
Collaboration means coming together two parties together for a shared interest towards a common goal. But project collaboration isn’t all that simple. Project collaborations are a process by which the teams and their leaders establish the grounds on which they plan together, and work in coordination and monitor the work proceedings.
With the business going and projects expanding to go remote, organizations have been observing a componential increase in the need for collaboration for innovation. Collaboration now, at its core, goes much beyond the simple act of working together. It is a more complex function of connecting diverse project teams to achieve new ideas, innovative practices, and superior results
Integration:
Integration entails coordinating all project elements, such as tasks, resources, relevant parties, and deliverables. The objective of integration is to ensure that processes run smoothly and that predetermined goals are met. It aids in efficient interaction between different processes and teams.
Since projects consist of multiple dynamic parts, you must understand the impact of one variable on the others. Simply put, prioritize the functions that assist you in evaluating exchange and how resource distribution affects the overall timeline of your project.
Detailed Reporting:
Reports are the best method to get a comprehensive synopsis of the progress of the efforts. The key to increased efficiency is to evaluate weekly or monthly performance. The ideal software for the job allows for the collection and organization of data, such as schedules, costs, resource utilization, and team performance.
The best project management softwares are equipped to generate project reports that have a record of project completion, financial status, redundancies, and other issues. Though numerous software systems have usual reporting features, it is advised to have such reports tailored to your unique project.
Overviews for Selected Project Management Tools
Monday.com
Monday.com’s project management software is easy and uncomplicated with a visually attractive UI and powerful project visualization capabilities. It’s highly customizable and provides a clear approach to arranging your work. Besides, it provides you with tools like design templates from which you may create your boards. There are several display choices available, including a map view and a calendar view.
It also has a wonderful project reporting dashboard that aggregates data from many boards, allowing for improved progress monitoring. While Monday.com does not provide a comprehensive set of capabilities for creating accounts and invoices as other programs do, it allows you to monitor hours, deadlines, and bills.
Source: https://support.monday.com/hc/de/articles/115005310945-Was-ist-monday-com-
Features:
- resource and project management
- time tracking
- Collaboration
- file management
- collaborative docs
- reporting dashboards
- It allows you to organize sprints, create user stories, and assign them to team members.
Pricing: Depending on the size of the firm and the number of users, Monday.com provides a variety of premium options.
- Individual: Free
- Basic Plan: $8 seat/month
- Standard: $10 seat/month
- Pro: $16 seat/month
- Enterprise package available
Clickup
Clickup, a cloud-based project management application, touts itself as a one-stop solution. It is notable for its extensive feature set for creating, sharing, and collaborative editing for documents. For improved communication and cooperation, users may put remarks on documents and tasks and communicate with other team members. For reporting, it enables you to formulate customized dashboards and provides six types of reports
While it has numerous task management features like checklists, subtasks, templates, and tools to organize tasks, it also has an interface that makes it very convenient for the users to read all of it.
ClickUp’s modularity is a big asset. It provides Click Apps, which are add-ons that allow for extensive customization.
Source:https://clickup.com/
Features:
- Real-time reporting
- Whiteboards and shared documents for collaboration
- Task management
- Goal tracking
- Templates
- Reporting Features
Pricing: Following are the subscription packages:
- Free forever best for personal use: Free
- Unlimited best for small teams: $5/month
- Business best for mid-sized teams: $12/month
- Business Plus is best for multiple teams: $19/month
- Enterprise is best for many large teams
Wrike:
Wrike, another cloud-based project management application, helps you plan projects more efficiently, keep tabs on deadlines, keep tabs on your team’s progress, and communicate with them more easily. Features such as Gantt charts, a real-time newsfeed, task management, and more make it award-winning software for managing projects.
In this way, you may focus on the most pressing tasks at hand and yet complete everything on time. Several possible integrations further expand its usefulness as a comprehensive project management tool. With support for an unlimited number of users, this program is perfect for organizations with five or more workers.
Wrike’s interface is intuitive and user-friendly, with clearly delineated workspaces, folders, and assignments. From the homepage, you may navigate to other features, such as timesheets, widgets, calendars, reports, and streams.
Source: https://www.cfo.com/credit-capital/2021/01/citrix-to-buy-wrike-remote-work-app-for-2b-2396/
Features:
- Pre-built templates
- Workflow automation
- Interactive Gantt charts
- Dashboards
- Custom request forms,
- Time tracking
- Project portfolio management
Pricing: Following are the subscription packages:
- Free: Free
- Team: $9.80 per user/month
- Business: $24.80 per user/ month
- Enterprise
Asana:
Asana is a versatile SaaS project management platform that emphasizes collaboration. Workflows can be used to automate repeating processes. This task management app has office management features that allow users to construct a plan that outlines how project elements go together and assists keep working on the course. It is quite flexible and enables you to formulate custom rules and approval procedures.
The bright, rich, and appealing interface of the software makes for an appealing UX and has everything from segregated productivity elements to amusing cartoon animations that “zoom” across the screen to applaud task completion. Though some customers do believe Asana’s design is extremely simplistic, and the system is overly strict, although it includes powerful task management functions.
Source: https://asana.com/uses/project-management
Features:
- Task management
- Reporting
- Automation
- Workflow builder
- Dashboard
Pricing: Following are the subscription packages:
- Basic: $8 seat/month
- Premium: $10 seat/month
- Business: $16 seat/month
Trello
Trello is a popular choice of management tool used today that supports collaborative options for working with teams. While it has a visually appealing interface, it is also easy to use. It creates tasks and keeps track of them using boards, lists, and cards. Within these cards, the members of the teams are enabled to post comments and remarks, share files and collaborate on tasks. This visual method of managing the tasks also makes it fun to use management software.
Source: https://trello.com/tour
Features:
- Boards and task checklists
- Team Organisation
- Collaboration
- Power-ups
Pricing: Following are the subscription packages:
- Free
- Standard: $5/month
- Premium: $10/month
- Enterprise: $17.50/month
Workzone
Workzone is an excellent project management tool for marketing, agency, and operational teams of 5 or more individuals. It’s strong, yet simple to use and implement. It has a dashboard that shows all projects in one place, a task checklist, and an interactive Gantt chart. It provides secure file storage and creative review capabilities, project intake forms that can be customized, task management, time and cost monitoring, and comprehensive reporting. Workzone is an excellent solution for new teams who are unfamiliar with project management software
Source: https://www.getapp.com/project-management-planning-software/a/workzone/
Features:
- Dashboard for complex projects
- Resource management
- Task management
- Workflow templates
Pricing: Following are the subscription packages:
- Team: $ 24/user
- Professional: $ 34/user
- Enterprise: $ 43/user
Teamwork
Teamwork is a versatile and all-encompassing project management software for client business. This management tool is based on Kanban. While it has rather extensive reporting features than Trello, it has a similar drag-and-drop interface. It offers the customization of accounts with unique business identities. It has advanced features in terms of task assignment to the entire team or selected individuals.
Source: https://www.teamwork.com/project-management-software/
Features:
- Task management
- Collaboration
- Time tracking
- Kanban boards
Pricing: Following are the subscription packages:
- Free forever
- Delivery: $ 9.99
- Grow: $ 17.99
- Scale
Smartsheet
It is a project management platform that resembles a spreadsheet. It is perfect for people comfortable with excel format but would prefer the software to do all the computations for them instead of manually working on the intricate formulas. Workflow automation, task checklist in Gantt, and card view are certain features that make management easier.
Source: https://www.smartsheet.com/
Features:
- Dashboard
- workflow automation
- forms for collecting information
- Task and resource management
- Workflow automation
Pricing: Following are the subscription packages:
- Free
- Pro: $ 7
- Business: $ 25
- Enterprise
TeamGantt
Teamgantt is an ideal software for small organizations that may not as yet want to go for paid subscriptions. With a fairly simple setup, one can expect to be operational with an hour or two’s work. As the name itself suggests, the software does specialize in Gantt charts, but besides that, it also manages workloads and team availability, provides collaboration capabilities like chat and tagging, and provides customizable alerts. Because of its extremely adaptable system, it performs highly in the usability section of the assessment criteria. The only flaws with TeamGantt are communication within the app.
Source: https://instagantt.com/teamgantt-alternative-for-gantt-charts
Features:
- Parallel display of multiple projects
- Resource management
- Drag-and-drop Gantt chart builder
- Sticky notes
- Time management
Pricing: Following are the subscription packages:
- Free
- Starter: Rs 1671.81
- Professional: Rs4097.98
- Team: Rs 33369.29
- Company: Rs 66822.22
Zoho Projects
Zoho Projects is a comprehensive project management software with an easy-to-use interface. It is capable of handling projects of any size and complexity. Gantt chart in Zoho Projects allows you to divide huge projects down into manageable portions and executable tasks, plan and visualize distinct activities and milestones, and generate task lists to help you plan in greater detail. It records the time spent on a task and lets you compare it with the time assigned for it.
Source: https://www.zoho.com/projects/project-management-software.html
Features:
- Task management
- blueprints
- Time tracking
- Issue tracking
- Task automation
- Workflow
Pricing: Following are the subscription packages:
- Standard: Rs 800
- Professional: Rs 1400
- Enterprise: Rs 2400
- Ultimate: Rs 260
Conclusion
With the correct Project management tool, you can visualise and automate your workflow, create an effective method for communication and collaboration, generate qualitative reports regarding the work performance, create a centralised system for task management, current state of assignments, notifications and alerts. It is imperative that you spend time figuring out which features are best required for your business and team in order to make the best choice for best results.